Templates
A powerful feature of the Metastorm BPM system is the ability to generate templates of forms, form segments, and reports. Generally we use these to create a particular look and feel across either systems, or across entire corporations. Unlike form segments, these forms generated from templates are not updated should the template change. However they are a very convenient shorthand way to ensure a consistent form size, colour, and font is employed whenever possible.
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It is perfectly possible to employee a common directory to store your templates. In this way you can allow a single person or team to control these templates. Making the directory read-only for everybody except these users can ensure consistency.